Zoom Protocol

Large Zoom meetings are difficult to manage, so please observe the following protocol:

1)  Please mute your microphone (it will be automatically muted during the AGM, please do not unmute unless asked).

2) If you have a question, please use the ‘ask a question’ form (see AGM Paperwork)  in advance of the meeting.

3) If you wish to speak during the AGM, use the text option in Zoom  (the chat button on the Zoom control bar)   to ask to speak or raise a question – the Secretary or Commodore  will  either ask you to speak (remember  to unmute) or  he will answer your question after reading out  your chat message.

4) Polling – make sure  that if you wish to vote that you have the polling feature enabled, which can be found under Zoom settings.

Timelines

The online and paper (post) proxy voting forms will be available  28 days  before the AGM.

For members attending the AGM by Zoom, registration will close on 14 February. This is to allow the Secretary time to list all those attending, which can be checked against those logging onto the Zoom session. This will provide the list of attendees for the minutes.

Proxy votes should also be submitted to the Secretary by 14 February.

24 hours before the meeting, the Secretary will email those who have registered with  Zoom logon details.

Only MOA members who have registered may attend the  AGM

You will need your membership number to complete the  registration form. The form  can be found by clicking the link below

The format for the AGM and the prizegiving will be similar to previous years, with the exception that it will be held on line using the Zoom video conferencing system.  For those unused to Zoom see the details on the right hand side of this page.

The agenda and resolutions requiring a vote will be notified to members by email  28 days before the AGM and also published on this page.   Members not intending to join the Zoom session can proxy vote using the on-line proxy form, or the paper proxy form to print out or post.    Proxy votes should be sent to the MOA Secretary by 14 February. Forms for proxy voting  and other meeting papers can be found by expanding the heading below ‘AGM Paperwork and Proxy Voting‘.   During the meeting those who are attending  can use the electronic polling system available on Zoom.   PowerPoint presentations will use the Zoom screen share option.

The prizegiving will be held immediately after the AGM has closed.